COMPOSITION OF THE ALL SAINTS’ CE PRIMARY SCHOOL BOARD OF GOVERNORS

BOARD OF GOVERNORS

ASSOCIATE STAFF COMMITTEE MEMBERS

ATTENDANCE RECORD OF THE ALL SAINTS’ CE PRIMARY SCHOOL

BOARD OF GOVERNORS

ASSOCIATE STAFF COMMITTEE MEMBERS

ALL SAINTS’ CE PRIMARY SCHOOL GOVERNORS’ REGISTER OF INTERESTS

ALL SAINTS’ CE PRIMARY SCHOOL GOVERNORS’ REGISTER OF INTERESTS

ASSOCIATE MEMBERS

The Governing Body of All Saints’ CE Primary School

The governing body needs to take a strategic role, act as a critical friend to the school and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities

Terms of reference:

• To agree constitutional matters*, including procedures where the governing body has discretion
•  To recruit new members as vacancies arise and to appoint new governors* where appropriate
•  To hold at least three governing body meetings a year*
•  To appoint or remove the Chair and Vice Chair*
•  To appoint or remove a Clerk to the governing body*
•  To appoint or remove community governors
•  To establish the committees of the governing body and their terms of reference*
•  To appoint the Chair of any committee (if not delegated to the committee itself)
•  To appoint or remove a Clerk to each committee*
•  To suspend a governor*
•  To appoint, suspend or remove the headteacher and deputy headteacher*
•  To establish disciplinary / capability procedures
•  To decide which functions of the governing body will be delegated to committees, groups and individuals*
•  To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the governing body is necessary*
•  To ensure that the governing body complies with the requirements of the Freedom of Information Act to publish a publication scheme and put in place procedures for dealing with requests for information
•  To establish a policy which decides what expenses should be paid to governors and associate members to ensure they are not out of pocket for the valuable work they do for the school
•  To approve the first formal budget plan of the financial year
•  To approve the Health and Safety Policy and  revisions where appropriate and to ensure health and safety regulations are followed
•  To adopt and review the home-school agreement
•  To review annually the appraisal policy
•  To agree whether or not the Chief Education Officer / diocesan authority should have advisory rights
•  To establish a discipline policy
•  To develop a school buildings strategy and contribute as required to the LA Asset Management Planning arrangements
•    To publish  proposals to change the category of the school
•  To ensure that there are effective confidential reporting arrangements for staff and governors
•  To ensure that any business interests are declared at each meeting by everyone present and that a Register of Governors’ Business Interests is maintained
•  To appoint a “responsible person” in respect of pupils with special needs
•  To be responsible for any decisions concerning the school forming part of a Federation
•  To decide whether to offer or cease offering extended school provision
•  To review the delegation arrangements annually*

    * these matters cannot be delegated to either a committee or an individual

Reporting arrangements must be established between the governing body and its standing committees which ensures a proper flow of information accounting for the work and decisions of those committees on behalf of the governing body.

Quorum:  The quorum for a full governing body meeting and vote must be one half (rounded-up to the nearest whole number) of the complete membership of the governing body, excluding any governor vacancies.  For Standing Committees, the quorum is a minimum of three full governors.
Approved at the meeting of the Full Governing Body: 4 October 2021

All Saints' Primary School Governors' Community Committee
Constitution and Terms of Reference

All Saints' CE Primary School Terms of Reference for the Premises /

Health and Safety Committee

CONSTITUTION:

The Membership of the Committee will be agreed by the full Governing Body.

A quorum will be at least three Governors. (NB.Associate Members do not count towards the quorum).

The Chairperson of the Committee will be elected by the Governors of the Health and Safety Committee.

The Governing Body will not confer any voting rights on non governors.

TERMS OF REFERENCE

PREMISES

• To review regularly the condition of the school buildings and prepare an appropriate annual maintenance plan to ensure they are kept in good order, having full regard to the 'Property Condition Survey' / Asset Management Plan/advice of the LA

• To keep under review the Accessibility Plan for the school and to report to Governors   on its implementation

• To make recommendations to the Finance Committee/Governing Body for any development works necessary, so that these can be identified in the Financial Plan

• To liaise with the Headteacher to ensure that efficient, effective and safe programmes are in operation for building and plant maintenance, premises/site security, cleaning, grounds maintenance, disposal of waste and catering.

• To ensure that risk assessments for this work are in place and are being complied with

HEALTH AND SAFETY

 To ensure that all Governors and Staff have access to health and safety policies, codes of practice, risk assessments and other health and safety procedures issued by the County Council/LA specifically:

• Health and Safety

• Risk Management

• School Visits

• Asbestos
• Regulations for the Use of Vehicles

and that that the documents contained in them are consulted on and acted upon.

• To liaise with the Headteacher and Chairperson of Governors in the preparation and annual review, (or review at other times as necessary), of the the past three years to enable his/her to manage health and safety effectively in the school

• all accidents, incidents, dangerous occurrences are reported to the County Council on the Accident Report Form provided and where appropriate are reported to the Health and Safety Executive.

• accident reports are reviewed regularly and a check is made to ensure that they have been investigated and that the appropriate remedial action has been taken to prevent a recurrence

• risk assessments for all work activities carrying a significant risk to health and safety are in place and reviewed at least once annually or more frequently if appropriate and are communicated to all relevant personnel

• the school site, premises and access to and egress from them are maintained in a safe condition at all times and that particular regard is given to the adequate separation of vehicles and pedestrians

• all plant and equipment is serviced and maintained in compliance with the requirements of health and safety legislation, the County Council's insurers and the County Council's own policies regarding servicing and maintenance of equipment

• the recommendations of reports of any health and safety audits carried out by the County Council's Health and Safety Advisers are followed up and implemented as recommended

EDUCATIONAL VISITS

• To ensure that guidance is available (e.g. from the LA) and, if necessary, seek specialist advice, to inform the school's policy, practices and procedures relating to the health and safety of pupils on educational visits. To prepare the school's educational visits policy for approval by the Full Governing Body

• To ensure that the school is following any relevant procedures, including incident and emergency management systems as recommended by the DCS FILA or Governing Body

• To discuss, monitor and review these procedures on a regular basis and to make any subsequent recommendations to the whole Governing Body

• To ensure that the Headteacher and Educational Visits Co-ordinator(s) are supported in matters relating to educational visits, and that they have the time and expertise to fulfil their responsibilities

• To ascertain what governor training is available and relevant, and ensure, where possible, training is undertaken

SCHOOL'S HEALTH AND SAFETY POLICY STATEMENT

To liaise with the Headteacher to ensure that:

• the school complies with health and safety legislation and County Council health and safety policies

• the Headteacher has received adequate health and safety training.

EMERGENCY PLAN

To carry out  a regular review of the school's Emergency Plan and to ensure contact details are updated as necessary.

All Saints' (C of E) Primary School Finance Committee

The Governing Body can delegate any of its statutory functions to a committee, subject to prescribed restrictions; the full Governing Body shall agree the level of delegation to this committee.

Membership

The Governing Body shall determine, and review annually at the first meeting of the school year, the establishment, terms of reference, constitution and membership of the Finance Committee

Associate members may be members of the Committee, but the majority of Committee members shall be Governors.  Associate members may give advice, and may have limited voting rights in accordance with any restrictions placed upon them by the Governing Body. Statutorily, they may not vote on resolutions concerning the budget or financial commitments of the Governing Body.

Chairing

The Chair of the Committee will be appointed by the Finance Committee.

Attendance

Members of the Committee, the Headteacher and the Clerk to the Committee have a right to attend Committee meetings. The Governing body or Committee may allow other persons to attend.

Quorum

The quorum for Committee meetings shall be determined by the Committee, but must be at least three Governors who are members of the committee. (The committee shall not meet without the Headteacher.)

Meetings

The Committee shall meet at least once a term and more often if required.

Clerking

The Bursar shall be the Clerk to the committee and adopted as an Associate Member.