Governors of All Saints' CE Primary School

COMPOSITION OF THE ALL SAINTS’ CE PRIMARY SCHOOL BOARD OF GOVERNORS

BOARD OF GOVERNORS

Name	Category of Governor	Appointing Body	Term of Office	Committee Membership	Position of Responsibility
Grace Bennion	Foundation Governor	Diocese of Carlisle	March 2019 – March 2023	Community Committee	Special Education Needs Governor
Philip Burrage	Parent Governor	Parental election	March 2017 – March 2021	Finance Committee, Pay Committee, Complaints Committee, Staff Dismissal Appeals Committee,
Rev’d Godfrey Butland	Ex Officio	Diocese of Carlisle	October 2015 - 30 June 2020	Staff Dismissal Appeals Committee.
Richard Cook	Foundation Governor	Diocese of Carlisle	February 2018 - February 2022	Community Committee.	RE Governor
Simon Cook	Co-opted Governor	Governing Body of All Saints’ CE Primary School	January 2018 – January 2022	Health and Safety / Buildings and Grounds Committee.
Yvonne Dykes	Staff Governor	Staff election of All Saints’ CE Primary School	April 2020 – April 2024	Community Committee.
Jane Hunter	Parent Governor	Parental election	September 2018 – September 2022	Curriculum Committee, Staff Dismissal Committee, Pupil Discipline Committee, Complaints Committee.	Vice-Chair of Governors, Chair of Curriculum Committee, Governor to manage Performance Management, Numeracy Governor, Attendance Governor, Pupil Premium Governor, Single Equality Governor.
Mary Mitchelhill	Co-opted Governor	Governing Body of All Saints’ CE Primary School	January 2018 – January 2022	Community Committee, Pupil Discipline Committee, Staff Dismissal Appeals Committee.	Chair of Community Committee.
Eric Nicholson	Local Authority Governor	Nominated by the Local Authority but appointed by the Governing Body of All Saints’ CE Primary School	October 2016 – October 2020	Finance and Staffing Committee, Pay Committee, Staff Dismissal Committee, Pupil Discipline Committee, Complaints Committee.	Chair of Governors, Chair of Finance and Staffing Committee, Chair of Pay Committee.
Elizabeth Pritchard	Co-opted Governor	Governing Body of All Saints’ CE Primary School	June 2018– June 2022	Curriculum Committee,	Child Protection Governor, Looked After Children Governor, Literacy Governor
Nicola Smallwood	Headteacher	Member by virtue of her position as Headteacher	January 2008 until the position which entitles the individual to be a Governor comes to an end	Health and Safety / Buildings and Grounds Committee, Curriculum Committee, Community Committee, Finance and Staffing Committee, Pay Committee.
Neil Watkins	Parent Governor	Parental election	November 2017- November 2021	Health and Safety Committee, Staff Dismissal Committee,

ASSOCIATE STAFF COMMITTEE MEMBERS

Name	Staff Position	Committee Membership	Voting Rights
Heather Hobday	Bursar	Finance and Staffing Committee	No

ATTENDANCE RECORD OF THE ALL SAINTS’ CE PRIMARY SCHOOL

BOARD OF GOVERNORS

Name	Category of Governor	Attendance record at Full Governors’ meetings for the academic year 2018/19	Attendance record at Committee meetings for the academic year 2018/2019
Grace Bennion	Foundation Governor	100% since her appointment on 1 March 2019	n/a
Phil Burrage	Parent Governor	100%	100%
Rev’d Godfrey Butland	Ex Officio	67%	n/a
Simon Cook	Co-opted Governor	100%	Health and Safety / Buildings and Grounds Committee 100%
Richard Cook	Foundation Governor	100%	Community Committee 100%
Yvonne Dykes	Staff Governor	100%	Community Committee 100%
Jane Hunter	Parent Governor	100%	Curriculum Committee 100%
Mary Mitchelhill	Co-opted Governor	33%	Community Committee 67%
Eric Nicholson	Local Authority Governor	100%	Finance and Staffing Committee 100% Pay Committee 100%
Nicola Smallwood	Headteacher	100%	Health and Safety / Buildings and Grounds Committee 100% Curriculum Committee 100% Community Committee 67% Finance and Staffing Committee 100% Pay Committee 100%
Neil Watkins	Parent Governor	67%	Health and Safety / Buildings and Grounds Committee 100%

ASSOCIATE STAFF COMMITTEE MEMBERS

Name	Staff Position	Attendance record at Committee meetings for the academic year 2017/18
Heather Hobday	Bursar	Finance and Staffing Committee 100%

ALL SAINTS’ CE PRIMARY SCHOOL GOVERNORS’ REGISTER OF INTERESTS

Name	Relevant Business Interests	Other Educational Establishments Governed	Relationship between Governors and Staff
Grace Bennion	None	None	None
Philip Burrage	None	None	None
Godfrey Butland	None	None	None
Richard Cook	None	None	None
Simon Cook	None	None	None
Yvonne Dykes	None	None	None
Jane Hunter	None	None	None
Mary Mitchelhill	None	None	None
Eric Nicholson	None	None	None
Elizabeth Pritchard	None	None	None
Nicola Smallwood	None	None	None
Neil Watkins	None	None	None

ALL SAINTS’ CE PRIMARY SCHOOL GOVERNORS’ REGISTER OF INTERESTS

ASSOCIATE MEMBERS

Name	Relevant Business Interests	Other Educational Establishments Governed	Relationship between Governors and Staff
Heather Hobday	None	None	None

The Governing Body of All Saints’ CE Primary School

The governing body needs to take a strategic role, act as a critical friend to the school and be accountable for its decisions. It should set aims and objectives and agree, monitor and review policies, targets and priorities

Terms of reference:

• To agree constitutional matters*, including procedures where the governing body has discretion
• To recruit new members as vacancies arise and to appoint new governors* where appropriate
• To hold at least three governing body meetings a year*
• To appoint or remove the Chair and Vice Chair*
• To appoint or remove a Clerk to the governing body*
• To appoint or remove community governors
• To establish the committees of the governing body and their terms of reference*
• To appoint the Chair of any committee (if not delegated to the committee itself)
• To appoint or remove a Clerk to each committee*
• To suspend a governor*
• To appoint, suspend or remove the headteacher and deputy headteacher*
• To establish disciplinary / capability procedures
• To decide which functions of the governing body will be delegated to committees, groups and individuals*
• To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the governing body is necessary*
• To ensure that the governing body complies with the requirements of the Freedom of Information Act to publish a publication scheme and put in place procedures for dealing with requests for information
• To establish a policy which decides what expenses should be paid to governors and associate members to ensure they are not out of pocket for the valuable work they do for the school
• To approve the first formal budget plan of the financial year
• To approve the Health and Safety Policy and revisions where appropriate and to ensure health and safety regulations are followed
• To adopt and review the home-school agreement
• To review annually the appraisal policy
• To agree whether or not the Chief Education Officer / diocesan authority should have advisory rights
• To establish a discipline policy
• To develop a school buildings strategy and contribute as required to the LA Asset Management Planning arrangements
• To publish proposals to change the category of the school
• To ensure that there are effective confidential reporting arrangements for staff and governors
• To ensure that any business interests are declared at each meeting by everyone present and that a Register of Governors’ Business Interests is maintained
• To appoint a “responsible person” in respect of pupils with special needs
• To be responsible for any decisions concerning the school forming part of a Federation
• To decide whether to offer or cease offering extended school provision
• To review the delegation arrangements annually*

* these matters cannot be delegated to either a committee or an individual

Reporting arrangements must be established between the governing body and its standing committees which ensures a proper flow of information accounting for the work and decisions of those committees on behalf of the governing body.

Quorum: The quorum for a full governing body meeting and vote must be one half (rounded-up to the nearest whole number) of the complete membership of the governing body, excluding any governor vacancies. For Standing Committees, the quorum is a minimum of three full governors.
Approved at the meeting of the Full Governing Body: 7 October 2019

All Saints' Primary School Governors' Community Committee
Constitution and Terms of Reference

Principles

The committee will be democratic and open to the Governors elected from the Governing Body of All Saints` CE Primary School.

Members agree to keep up to date on information provided on community matters.

Structure

The committee will comprise of:

at least four members of the Governing Body
either the Headteacher or a Teacher at All Saints' School will always attend

Membership, appointment and tenure:

Governors and prospective co-opted members must be nominated and approved by the full Governing Body on an annual basis.

Meetings and conduct of business

Each group will elect a Chairperson annually at the first meeting on or after 1 September.

As a minimum, the committee will meet at least once per term.

The Chairperson will be expected to produce an agenda for each meeting in consultation with and agreement by the head. The secretary of the committee will arrange for the production and distribution of minutes.

Any member of the committee shall be entitled to place items of relevant business on the agenda by agreement with the Chairperson not less than one week prior to the date of any meeting.

The quorum for all meetings will be three Governors.

Minutes shall be made available to the Clerk and Chairperson of the Governing Body at least two weeks prior to the next full Governors' Meeting.

The committee will seek opportunities to make Governors aware of their role and promote effective two-way communication.

In carrying out the committee's work maximum use shall be made of electronic rather than paper-based communication.

The Full Governing Body shall keep the committee^'s constitution and terms of reference under review, and may from time to time consult with Cumbria LA Governor Support Services on recommended changes.

Terms of Reference

The committee has been set up to support the development of and to monitor the progress of, School Improvement Action Plans for community development. The objectives of the committee are:

To provide_, advice and support to the Headteacher in her strategic role to promote school improvement, and to take into account the views and concerns of the Governing Body, parents, children, staff and members of the wider community (e.g. local residents).

To support the school in implementing Governing Body legislation and other advice and guidance from government and national bodies.

To advise the Headteacher on the services the school may require and to assist with the evaluation of services provided by or through the LEA.

To promote Governor training, and to advise Governors on relevant school governor training matters.

To act as a link between school governing bodies and the school community.

To keep the Governing Body regularly informed about school community matters including surveys on parent/pupil/community views.

To respond to matters raised for the agenda by all interested parties including the School Council.

Promoting the school.
Bringing people together to share in activities, which promote education, health and enjoyment.

Promoting extended activities for learning in the community.

Approved at the meeting of the Full Governing Body: 7 October 2019

All Saints' CE Primary School Terms of Reference for the Premises /

Health and Safety Committee

CONSTITUTION:

The Membership of the Committee will be agreed by the full Governing Body.

A quorum will be at least three Governors. (NB.Associate Members do not count towards the quorum).

The Chairperson of the Committee will be elected by the Governors of the Health and Safety Committee.

The Governing Body will not confer any voting rights on non governors.

TERMS OF REFERENCE

PREMISES

To review regularly the condition of the school buildings and prepare an appropriate annual maintenance plan to ensure they are kept in good order, having full regard to the 'Property Condition Survey' / Asset Management Plan/advice of the LA

To keep under review the Accessibility Plan for the school and to report to Governors on its implementation

To make recommendations to the Finance Committee/Governing Body for any development works necessary, so that these can be identified in the Financial Plan

To liaise with the Headteacher to ensure that efficient, effective and safe programmes are in operation for building and plant maintenance, premises/site security, cleaning, grounds maintenance, disposal of waste and catering.

To ensure that risk assessments for this work are in place and are being complied with

HEALTH AND SAFETY

To ensure that all Governors and Staff have access to health and safety policies, codes of practice, risk assessments and other health and safety procedures issued by the County Council/LA specifically:

Health and Safety

Risk Management

School Visits

Asbestos
Regulations for the Use of Vehicles

and that that the documents contained in them are consulted on and acted upon.

To liaise with the Headteacher and Chairperson of Governors in the preparation and annual review, (or review at other times as necessary), of the the past three years to enable his/her to manage health and safety effectively in the school

all accidents, incidents, dangerous occurrences are reported to the County Council on the Accident Report Form provided and where appropriate are reported to the Health and Safety Executive.

accident reports are reviewed regularly and a check is made to ensure that they have been investigated and that the appropriate remedial action has been taken to prevent a recurrence

risk assessments for all work activities carrying a significant risk to health and safety are in place and reviewed at least once annually or more frequently if appropriate and are communicated to all relevant personnel

the school site, premises and access to and egress from them are maintained in a safe condition at all times and that particular regard is given to the adequate separation of vehicles and pedestrians

all plant and equipment is serviced and maintained in compliance with the requirements of health and safety legislation, the County Council's insurers and the County Council's own policies regarding servicing and maintenance of equipment

the recommendations of reports of any health and safety audits carried out by the County Council's Health and Safety Advisers are followed up and implemented as recommended

EDUCATIONAL VISITS

To ensure that guidance is available (e.g. from the LA) and, if necessary, seek specialist advice, to inform the school's policy, practices and procedures relating to the health and safety of pupils on educational visits. To prepare the school's educational visits policy for approval by the Full Governing Body

To ensure that the school is following any relevant procedures, including incident and emergency management systems as recommended by the DCS FILA or Governing Body

To discuss, monitor and review these procedures on a regular basis and to make any subsequent recommendations to the whole Governing Body

To ensure that the Headteacher and Educational Visits Co-ordinator(s) are supported in matters relating to educational visits, and that they have the time and expertise to fulfil their responsibilities

To ascertain what governor training is available and relevant, and ensure, where possible, training is undertaken

SCHOOL'S HEALTH AND SAFETY POLICY STATEMENT

To liaise with the Headteacher to ensure that:

the school complies with health and safety legislation and County Council health and safety policies

the Headteacher has received adequate health and safety training.

EMERGENCY PLAN

To carry out a regular review of the school's Emergency Plan and to ensure contact details are updated as necessary.

MINUTES

To ensure minutes (with decisions and action points) are taken at each meeting and circulated promptly to all members of the Governing Body and the Clerk to Governors.

To ensure the minutes are available for visiting County Council Health and Safety Advisers when requested for audit purposes.

The composition and terms of reference will be reviewed annually in the Autumn Term.

Approved at the meeting of the Full Governing Body: 7 October 2019

All Saints' (C of E) Primary School Finance Committee

The Governing Body can delegate any of its statutory functions to a committee, subject to prescribed restrictions; the full Governing Body shall agree the level of delegation to this committee.

Membership

The Governing Body shall determine, and review annually at the first meeting of the school year, the establishment, terms of reference, constitution and membership of the Finance Committee

Associate members may be members of the Committee, but the majority of Committee members shall be Governors. Associate members may give advice, and may have limited voting rights in accordance with any restrictions placed upon them by the Governing Body. Statutorily, they may not vote on resolutions concerning the budget or financial commitments of the Governing Body.

Chairing

The Chair of the Committee will be appointed by the Finance Committee.

Attendance

Members of the Committee, the Headteacher and the Clerk to the Committee have a right to attend Committee meetings. The Governing body or Committee may allow other persons to attend.

Quorum

The quorum for Committee meetings shall be determined by the Committee, but must be at least three Governors who are members of the committee. (The committee shall not meet without the Headteacher.)

Meetings

The Committee shall meet at least once a term and more often if required.

Clerking

The Bursar shall be the Clerk to the committee and adopted as an Associate Member.

Terms of Reference

To provide guidance and assistance to the Headteacher and Governing Body in all matters relating to budgeting and finance.

To review regularly the detail of the financial procedures agreed by the Governing Body.

To prepare and review financial policy statements, including consideration of long-term planning and resourcing.

To consider each year's School Development Plan (or post-OFSTED Action Plan) priorities, and to draw up an annual budget plan for reporting to the full Governing Body.

To prepare a Charging Policy for the school for approval by reporting to the full Governing Body.

To monitor income and expenditure of all funds and to report the financial situation to the full Governing Body each term.

To receive regular budget monitoring reports from the Bursar

To attempt to monitor the impact of spending decisions upon educational achievement in the school. It is recognised that benchmarking is difficult as there are very few schools with ASC Strategic Facilities suitable for direct comparison.

To recommend for approval by the Governing Body the level of delegation to the Headteacher for the day-to-day financial management of the school currently £50,000

To recommend an amount which can be vired between budget headings by the Headteacher without prior agreement of the finance committee; currently unlimited.

To ensure the audit of unofficial school funds.

To provide the financial information to be available to Parents.

To attend or commission appropriate Governor training

To report to the full Governing Body at each of its meetings

To approve the Disposal of Assets in accordance with the Policy for Disposal of Assets.

To review, complete and submit the School Financial Value Standard (SFVS);
undertaking any remedial action identified as part of the SFVS.

To receive and act upon any issues identified by a local authority audit

Approved at the meeting of the Full Governing Body: 7 October 2019

All Saints’ CE Primary School Governors’ Curriculum Committee

CONSTITUTION AND TERMS OF REFERENCE

1. Name

The organisation shall be known as the All Saints’ Curriculum Committee

2. Principles

2 1 The committee will be democratic and open to the governing body of All Saints' School.

2 2 Members agree to keep up to date on information provided on curriculum matters including school performance indicator

2.3 Minutes will be taken and presented to the next full Governors' meeting

3. Structure

3 1. The committee will comprise of:

at least four members of the Governing Body;

either the Headteacher or Teacher of All Saints’ School will always attend;

up to four co-opted members can also attend;

The role of Chairperson will be adopted at each meeting.

3 2 Membership appointment and tenure:

3 2 . Governors and prospective co-opted members must be nominated and approved by the full Governing Body.

3.3 Meetings and conduct of business

3.3.1 Each group will elect a Chairperson annually at the first meeting on or after September.

3.3.2 As a minimum, all groups will meet at least once per term

3.3.3 The Chairperson will be expected to produce an agenda for each meeting in consultation with and agreement by the head. The secretary of the committee will arrange for the production and distribution of minutes.

3.3.4 Any member of the group shall be entitled to place items of relevant business on the agenda by agreement with the Chairperson not less than two weeks prior to the date of any meeting.

3.3.5 The quorum for all meetings will be 3 governors

Only the members of the full Governing Body have voting rights (co-opted members have advisory roles).

3.3.6 Minutes shall be made available to the Clerk and Chair of the Governing Body at least two weeks prior to the nest full Governors' Meeting.

3.3.7 The committee will seek opportunities to make Governors aware of their role and promote effective two-way communication.

3.3.8 In carrying out the committee's work maximum use shall be made of electronic rather than paper-based communication.

3.3.9 The Full Governing Body shall keep the committee's constitution and terms of reference under review, and may from time to time consult with Cumbria LEA Governor Support Services on recommended changes.

4 Terms of Reference

The committee has been set up to support the development of, and to monitor the progress of, School Improvement Action Plans for various areas of the school curriculum - with a specific brief of assessing the impact on pupils and to report these findings to the full Governing Body.

The objectives of the Group are:

(a) To provide advice and support to the Headteacher in her strategic role, to promote school improvement. and to take into account the views and concerns of the governing body. parents. children, staff and members of the wider community (e.g. local residents)

(b)To support the school in school in implementing governing body legislation. and other advice and guidance from government and national bodies.

(c) To advise the Headteacher on the services the school may require, and to assist with the evaluation of services provided by or through the LA.

(d)To promote governor training, and to advise Governors on relevant school governor training activities.

(e)To act as a link between school governing bodies and the school community

(f) To keep governing body regularly informed about school curriculum matters

(g) to respond to matters raised for the agenda by all interested parties including the School Council

Approved by the Full Governing Body of All Saints' CE Primary School on 7 October 2019

The Constitution of Governing Bodies of Maintained School